In the Start from a blank rule section (at the bottom), select Apply rule on messages I receive and click Next.Choose an account from the Apply changes to this folder dropdown ( Figure B).Click the Email Rules tab (the default) if necessary.On the Home tab, click Rules in the Move group and choose Manage Rules & Alerts from the dropdown.Click Save and close the message window (you don’t need to confirm the save).Īfter creating the template, you need a rule that sends it.Otherwise, it defaults to the subject text ( Figure A). Change the name for the template message, if you like.Choose Outlook Template (*.oft) from the Save as type dropdown.Keep in mind that this response is going to everyone who emails you–even people you don’t know so keep information to a minimum and be careful what you share. If possible, tell them when they can expect a reply and offer other contacts if they can’t wait until you return. Enter a relevant and meaningful message.Enter the subject, say, “Out of Office.”.Open a new mail message by clicking New Email in the New group on the Home tab.First, let’s create the message template as follows: Then, you’ll set up a rule that sends that message in reply to received messages. First, you must create a message template. If you’re not on Exchange, your automated reply has two steps. SEE: 20 pro tips to make Windows 10 work the way you want (TechRepublic download) Non-Exchange Outlook users I’m using Office 365 desktop on a Windows 10 64-bit system, but both methods will work in earlier versions. How to create a fun Fly In effect in PowerPoint Get lifetime access to Microsoft Office 2021 for just $50 In this article, I’ll include instructions for creating an automatic out-of-office reply for both non-Exchange and Exchange users. If you’re using Outlook on Exchange or online Mail, the process is quick you’ll work harder if you’re not on Exchange. It’s polite, but more importantly, you’re keeping contacts informed. Whether you’re on vacation, an extended leave, or away on business, you’ll want to alert contacts that you’re not available. Create an automated message including information about when you'll return.
How to create an out-of-office reply in Outlookĭon't leave your contacts hanging while you're on vacation.
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